During this time of a global pandemic, everyone is changing their way of living. People are changing the way they work, the way they meet with co-workers or clients. The way of accessing data is also different now. Employers must make sure their staff is having full remote access to documents and data and can continue working on projects, ensuring business continuity always.
Holding on to physical documents is not practical now specially if your work involves processing paper documents. How will you maintain security standards, automate document workflows, and ensure proper processing when people are not in the same office?
So, we need to think of how to evolve the paper-based processes to allow remote staff to access the information they need, produce the content required, and make it available to others
Accessing documents remotely Accessing documents remotely Many of the employees need to access corporate documents while working remotely. But the challenge lies in making the access easy. A vast majority of these workers likely spend countless hours searching for the document they need.
Review, approve and sign documents Usually employees manually print, sign, re-upload and send documents, which is extremely problematic for remote workers. Due to remote work, employees lack the capability to approve or sign remote documents at all. Therefore, a large number of organisations are shifting to ECM and other solutions to provide secure remote access to data during this time of crisis specially. Employees get the full benefit of ECM including fast retrieval of files with proper role-based permissions.
The ECM can also manage moving files that are not in regular use to archive, enabling the organization to demonstrate compliance with quality standards and provide evidence in case any liability issues arise.
Team members located in different places can freely collaborate and exchange information through the virtual file system. The files are protected against security risks since ECM functions such as versioning and audit trails and any process that uses an automated business process management system creates proper track of all steps and users enabling companies to follow standard operating procedures easily.
Missan IT Solutions offer a wide range of solutions for your remote working needs. To know more, email us at firstname.lastname@example.org.
Authored By STES ISAC (July 2020)