This article will explain why your organization needs to reduce use of papers and manage documents digitally.
Turning paperless don’t necessarily mean to completely not use paper, a more meaningful way to express it might be to define it as a work environment that uses minimal paper and focus on working with digital documents. Looking into some of the benefits:
Saves Space and Time
Hard copies require lot of space for storage and the cabinets used for storage again consumes a lot of space of your infrastructure. Digitizing files allows you to store all documents onto a server placed on-premises or in the cloud. Instead of spending time filing, organizing, and searching papers, that time could be utilized for more productive tasks.
Eases Transfer of Information
The digital documents compiled using scanners, mobile capture or simple importing can be easily saved using apps like Microsoft Office. This allows users to send it across to other people very easily and thus eliminate need of third person to do it.
Promotes the Environment
According to reports, an average office employee uses about 10,000 sheets of paper in a single year. Manufacturing of so much paper products leads to deforestation and global warming. Recycling does reduce some of the environmental impact, but not much. Further, the ink and toners used for printing contains non-renewable substances that damage the environment.
New Levels of Compliance and Security
Paper documents are hard to track considering that it can get lost, misfiled or destroyed without anyone noticing. For digital documents, system administrators can set-up access rights, which assign permissions at the document, user or system level. A good DMS also allows organizations to use electronic signatures and other features to improve the security of documents.
The efficiency of different processes in paperless offices is considerably more compared to that in traditional offices. Further, digitization reduces money spent on paper, printers, ink, storage space for files. In short, bringing digital transformation to any office results in saved time, improved employee productivity, and reduced costs. According to a survey, most organizations achieve a total return on investment (ROI) from a paperless office software project in less than 18 months.
We at Missan IT Solutions, provides users with the best ECM solution which ensures high ROI.
This solution not only takes care of your documents but also the processes that happen within your organization. Thus, we help you to transform your office into a paperless office easily and give your business a competitive edge.
Know more about our ECM Solution @ https://windream.missancomputer.com/
Authored By STES ISAC (Jan 2020)